Report Writing examples in english grammer How to Write Reports explain Exercise

Report Writing

• How to Write Reports

• Just as no definite rules can be laid down for Precis-Writing, Comprehension or Paraphrasing, there can be no definite rules for Report-Writing.  But certain suggestions can, of course, be given for writing impressive Reports. These suggestions should be carefully followed like Rules. The following are these suggestions:

• Report-Writing is a sort of essay writing, and therefore a report must be written in one’s own language and style effectively and beautifully.

• Reports must be written Point-wise in different paragraphs. No two major points should be written in the same paragraph.

• The central idea of the whole Report must be written in the first sentence of the Report.

• A Report must be factual, based on definite facts. There is no place for imagination or emotionalism in a Report. One can, however, give one’s impressions or findings in the last paragraph of the Report.

• A Report must be written in the third person, past tense, unless otherwise directed in the Question-Paper. If one has to give one’s own impressions in the last paragraph, one can write in the Present or Future Tense in the First Person.

• If a Report has to be written for a Newspaper, a detailed Descriptive Heading must be given to it. The heading should be so detailed and factual that if a reader reads only the heading, and not the full Report, he should be able to understand the central idea of the whole Report. Therefore there is no harm even if the heading becomes a little too long.

Exercise 1

Constitutional Amendments Necessary for Stability: Minister

New Delhi, 20 Feb., 2021 (By Miss Khushboo, staff reporter from HT New Delhi)

The Union Minister for Parliamentary Affairs convened a press conference at his residence on the proposed changes in the Constitution of India in order to provide a stable government to the country.  Here, in India, Members of the Parliament are elected to run the government. In case any political party fails to get a clear majority to form the government, it has to get the support of other political parties to form a government. Thus, a coalition the government takes place. At present we are having a coalition government, but its success is neither certain nor admirable, as the allies parties in general forced its motives and decisions on the government. This creates great hurdles in the smooth functioning of the government. Sometimes the coalition partners start working against the Government. In order to put a check over such practice, certain changes in the Constitution are under process. The majority party shall be allowed to form a government. In the first instance no candidate should be allowed to change a party after winning the election. On the issues of national interest all parties have to give their consensus. There should be only four political parties which have secured at least 20% votes in the last three elections. Once accepted as coalition partner that party shall not be allowed to withdraw the support. Once a government is formed, that cannot be thrown out unless a majority of two-third of the total membership put a demand in writing to the President and a no-confidence motion is passed by the same majority. When asked about the feasibility of such a move the Minister replied that it is well in the interest of the nation and for the peace and progress stability is must.

Exercise 2

Elections Held Peacefully

Ahmedabad, 25^th Sept., 2020 (Report by Rajesh Dev, a correspond from Indian Express)

India being the largest democracy of the world a great emphasis is laid on the free and fair elections. In Gujrat, the election commission declared elections and the schedule of filing and withdrawing nominations as well as the date of election was also announced. This time the Electronics Voting Machines will be used in the elections. All preparations were made in advance. More than thirty candidates filed their nomination papers for Ahmedabad (North) assembly seat. After date of withdrawal there were ten candidates in the fray, accordingly different symbols were allotted to the contesting candidates. The candidates arranged meetings and put forth their charter of manifesto. Every candidate was trying to tempt and woo the voters through his oily and sweet slogans and speeches. Posters and slogans were decorating the walls.  Several meetings of many high profile leaders and Film stars were organised during the campaign. Hand bills were being circulated among the residents. The candidates were holding corner meetings under a certain code of conduct. The election campaign came to a standstill 48 hours before the date of polling. On the polling day tight security arrangements were made. The voters came in great number and long were queues in the beginning. The voting started at 7.00 P.M. and continued till 5.00 pm. The counting was scheduled after three days. It was started in the presence of the candidates and their agents as per the scheduled programme. The returning officer declared the result then. The elections were held peacefully and in a congenial atmosphere.

Exercise 3

Environmental Pollution in Big Cities

New Delhi, 15^th March, 2020 (By a correspondent)

Preservation of environment is one of the most alarming problems of today. Most of the big cities are suffering from the problem or conservation and preservation of purity of environment. Our atmosphere is being polluted by various factors like smoke, noise, dirt, dust, chemicals and gases. Even water has become polluted. We need a safer and healthy environment for our survival and for the survival of the young generation. Water, air and food are the basic necessities of life that all are becoming polluted day-by-day. The rapid industrialization has made everything polluted, no care has been placed for the safe drainage of the chemical wastes, safe exhaling of the gases. The nature has provided a very balanced and correct system for our survival. For example we inhale oxygen and exhale carbon-di-oxide. This carbon gas is absorbed by plants. Still we need care to preserve our environment.

The recent decisions and directions of the Supreme Court that the vehicles run by the CNG should  replace the vehicles run by the petrol and diesels is very important in keeping the air pure and inhalable in  big cities. We as a member of the civic society should also not spoil it by spreading unhygienic items, e.g., garbage and rubbish that produce foul smell. We can save our atmosphere by applying and paying careful attention for their proper disposal. It will help us in stopping the spread of dangerous diseases and pollution of the atmosphere. So., it is sacred duty of all to preserve our environment for our survival. We should also adopt the motto. ‘Keep clean and Remain clean.’

Exercise 4

Importance of English in Education

Mumbai, 26^th Jan, 2021 (From special correspondent)

India became free on 15^th August in 1947. The Britishers ruled over India, they left their imprint on us.  Since, then English forms an important part of our educational system. All the technical, medical and professional courses are taught in English. The literature of these subjects is available in great abundance written in English. Without English our education seems to remain incomplete. It has opened a way to see the world in its entirety. It has become a universal language. In every country, we find people speaking, talking and understanding English. In reality, English has become a link language and we cannot do without it. It paves our way to understand the culture, customs and other activities of different nations. In this period of globalization it is, but necessary to learn writing and speaking good and correct English.

Exercise 5

Fresh Tsunami Fear Causes Alert

Chennai, 30^th December

Fresh panic swept the Tsunami ravaged coasts of southern India as the government today issued a high alert against more titanic waves a possible quake near Australia could generate. The warning issued after an emergency meeting of the home ministry’s crisis management team, triggered fresh fears as the already traumatized people along the southern and south-eastern coastline scurried for safe ground. The warning was flashed through television, whereby the administration asked the people to vacate their homes in the more vulnerable villages.

In some areas, loudspeakers were also used to relay the alert. But, despite the warnings, Prime Minister Manmohan Singh’s aides said he was not cutting short his tour of the affected areas. All coastal states and union territories, especially the worst hit Tamil Nadu and the Andaman and Nicobar Islands, were asked be on the highest alert for the next 48 hours for tidal waves hitting Indian coasts. This is barely four days after Sunday’s giant waves generated by a huge under sea quake off Sumatra ravaged seven South and South-East Asian nations including India and swallowed up large tracts of coast claiming at least 60,000 lives. Amid experts’ fears of an ominous tectonic sea bed shift around Australia, heightened sea turbulence was being reported from the 1,000 km.

East Coast of Tamil Nadu and people were being warned to keep off the shore. Choppy conditions and sea incursions of upto 10 metres have been Beach reported Thursday morning from the Thiruvanmiyur in South Chennai and Rough Sea has been were reported also at Chennai’s Marina beach. Large ripples said to be hitting the Kalpakkam and Cuddalore coast once again besides the Kanyakumari coast. Based on inputs from experts and weather-men, the home ministry directed immediate evacuation or people to safer places and all shorelines to be made in accessible to the public.

Economic Times, 30 Dec, 20….